Challenge

Challenge

The Transparency Code is a European programme for the transparency of pharmaceutical companies spending associated with the medical environment. In Poland, almost 30 companies joined the project.

A customer, from the pharmaceutical industry, declared participation in this project. Fast and efficient project management was required, which comprised four issues:

  • Data preparation – requiring management of the data collecting and processing team in accordance with an international standard
  • IT tool development, preparation and implementation – a dedicated IT system, facilitating presentation of data whilst observing stringent confidentiality standards.
  • Process commencement – design and commencement of the process, from process foundation, through data collection all the way to the publication thereof.
  • Cooperation with interested parties – communication and interactions with numerous persons and institutions interested in the project.

Target

Target

Publication of top quality and complete data on 29 June 2016.

Performance

Performance

The project was executed by Kaizendo during the period from November 2015 to August 2016. We used knowledge and experience in the project within the scope of project management. This was supported by lean methodology and kaizen philosophy elements.

At the outset, we established a RACI responsibility assignment matrix and suggested building of a project team. One of our experts became the Transparency Code implementation project manager. Then we determined an action schedule. In all activities, we had to take into account the expectations and standards of the INFARMA organisation as well as the of team responsible for the implementation at the parent company.

Preparing an IT system which would manage the database (approx. 10 thousand records assigned to approx. 6 thousand health service employees) as well as the entire process was a challenge. The system, tailored to the requirements of all parties, was up and running on schedule due to the good coordination and close cooperation with the customer.

As part of the project we created a system operating procedure which made the work of future administrators easier as well as a methodology note, which acted as instructions for future users of the system. Efficient coordination of works by the project team, subcontractors and other process participants made it possible to implement the Transparency Code on schedule and subject to high quality.

Effects

  • The project was implemented in schedule.
  • Very high, 95% quality achieved – the number of errors after data publication was approx.
  • Efficient process handling – once the Transparency Code was implemented the system needed one person to operate it.